A free Excel template for tracking building permits, licenses, and inspections — with automatic color-coded expiry alerts. No sign-up required.
Free download — works in Excel, Google Sheets, Numbers, and LibreOffice.
Dedicated columns for the permit number, type, jurisdiction, issue and expiry dates, status, and notes — everything needed to keep one clean log.
Built-in conditional formatting highlights expiry dates in green (60+ days out), yellow (30–60 days), and red (under 30 days or expired).
Three labeled example rows show how to fill the sheet, so you can see the formatting working before you add your own data.
The first data row explains the color coding and how to sort by expiry date — no separate instructions to lose.
Opens in Microsoft Excel, Google Sheets, Apple Numbers, or LibreOffice. No account, no sign-up, no cost.
Keep every active job's permits in one sheet you can filter by jurisdiction or expiry.
Solar, roofing, electrical, plumbing, and HVAC crews tracking trade permits and inspections across multiple projects.
One place to check before renewals come due, instead of digging through email and paper folders.
A simple system that doesn't require new software — just a spreadsheet you already know how to use.
A spreadsheet is a great place to start — but it only works if someone remembers to open it. Spreadsheets can't send you a reminder before a permit expires, they don't alert you when an inspection window is closing, and the one person who knows how the sheet is organized is usually out on a job site.
Permit Warden takes the same information and watches it for you: automatic email reminders before permits, licenses, and inspections expire, shared visibility for the whole team, and a clean dashboard instead of one more file to maintain.
Try Permit Warden freeYou're welcome to keep using the spreadsheet as long as you like. If your list of permits ever grows past what a sheet can comfortably handle, the signup button above is the next step.